Title: 'Evaluation of the Newborn Admission Notification Project in Texas'
Track: 9 - Program Evaluation and Quality Improvement
Keyword(s): data quality, project evaluation, outcomes
Learning Objectives:
  1. Identify the methodology for the development and implementation of the evaluation tool.
  2. Name two findings from the evaluation of the newborn admission notification project.


Over the last year, the Texas Early Hearing Detection and Intervention (TEHDI) Program within the Department of State Health Services worked with their TEHDI management information system (MIS) vendor, OZ Systems, to develop a faster and easier way to report newborn and maternal demographic data. The project is called Newborn Admission Notification (NAN) and is made possible by funding through the Centers for Disease Control and Prevention. The project is an opportunity for birthing facility staff to eliminate duplicate data entry, provide an accurate denominator of newborns within a birthing facility and create a more efficient process for securely reporting demographic data to the TEHDI Program. The NAN project allows for demographic data to be directly transferred from a facility’s electronic health record system to the TEHDI MIS using a nationally recognized health level seven (HL7) message standard. The message standard allows the TEHDI MIS to create and update a record and obtain discharge information with minimal additional steps from the birthing facility staff. The NAN project is now in the implementation phase with a number of facilities actively participating in the various stages of implementation. The program, in conjunction with OZ Systems, will be completing a comprehensive evaluation of all facilities that have completed implementation. The evaluation tool will assess if the suspected outcomes have been achieved including: the reduction of staff time due to elimination of duplicate data entry; the improvement in quality of data due to the ability to receive update and discharge messages; and the increase in quantity of data due to the automated process. In this presentation, we will address how the evaluation tool was developed; identify the methodology for implementation of the evaluation tool; and review the outcome of the evaluation and the overall success of the project.
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Sarah Shaw - Author
Texas Department of State Health Services
     Credentials: M.P.H.
      Sarah Shaw came to Texas after receiving her Masters in Public Health and Bachelors in Cellular Molecular Biology from Tulane University in New Orleans, Louisiana. She worked with the Texas Early Hearing Detection and Intervention (TEHDI) program from August 2009 through March 2012. In that time, she received training in public health informatics through a collaboration between the Office of the National Coordinator on Health Information Technology and the University of Texas. In March, she accepted a position in the Office of Healthcare Policy Redesign at the State of Texas where she will be implementing projects related to the Affordable Care Act.

Financial - No relevant financial relationship exist.

Nonfinancial - No relevant nonfinancial relationship exist.
Mary Catherine Hess - POC,Primary Presenter,Author
OZ Systems
     Credentials: MA, BS
      Mary Catherine Hess has been working with EHDI programs since 2002. She is employed by OZ Systems and works as an Account Manager for the Texas EHDI Program and the USVI EHDI Program. Previously, she was the Program Administrator for Rhode Island’s EHDI Program from 2001-2008 and co-chair of the CDC EHDI Data Committee from 2007-2008. She has presented at local, regional and national EHDI events on topics related to newborn hearing screening, data management and data reporting, and most recently standards-based messaging for EHDI programs. She achieved her MA in Linguistics from Gallaudet University and holds a BS in Communication Disorders. She is a certified ASL/English interpreter. Her interests include communication access issues in health care settings, assistive technology and long-term outcomes for deaf and hard of hearing children identified through the EHDI process. She is a yogi, pug lover and fan of NPR and folk music.

Financial - Receives Salary for Employment from OZ Systems.   Receives Salary for Employment from OZ Systems.  

Nonfinancial - No relevant nonfinancial relationship exist.