WEBVTT

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Hello I'm Mandy Jay with the 

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National Center for Hearing 

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Assessment and Management, known 

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as NCHAM.  I'm joined by my 

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colleague, Alyson Ward.  We're 

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going to present today on 

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Demystifying the EHDI Abstract 

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Submission Process.  Hopefully a 

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way to encourage you to submit 

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an abstract for the upcoming 

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conference and answer questions 

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you may have.  Alyson, you want 

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to introduce yourself?

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>> ALYSON WARD:  Sure.  Thanks 

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Mandy.  I'm Alyson Ward, I'm 

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with her at the National Center 

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for Hearing Assessment and 

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Management.  I do a lot of our 

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work around quality improvement 

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and congenital siteo Meg low 

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virus.  Happy to be here.

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>> MANDY JAY:  We're going to 

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walk through the process of the 

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submission process and then at 

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the end take questions.

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Feel free to hold your questions 

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until the end.  We definitely 

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want to make sure we have time 

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for that.

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Okay.

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Let's see if I can -- so, today 

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we're going to talk about what

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 the EHDI conference is in 

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general and the goal and 

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objectives for the creance.  We 

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want to talk about what an 

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abstract is as we talk about how 

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to submit an abstract.  Maybe 

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some have unfamiliar with an 

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abstract in general.  Who should 

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submit and attend the 

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conference, and considerations 

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for submitting an abstract and 

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then the process of submission 

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and important dates coming up.

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The EHDI conference is organized 

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by the National Center for 

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Hearing Assessment and 

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Management but we also have a 

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other coorganizers, the American 

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academy of peedate criticals and 

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hands and voices.  Our 

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coorganizers of the conference.  

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We have a robust planning

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 committee with representation 

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from all over the country, and 

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then we have people who are 

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local, so people from the 

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Pennsylvania area who are also 

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super involved in planning the 

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conference.

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It is not just me and Alyson 

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running the conference.  We have 

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a bunch of other people who are 

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involved in all of the details.

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The EHDI conference goal is to 

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enhance the implementation of 

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comprehensive state based Early 

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Hearing Detection and 

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Intervention programs.  EHDI.  

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Our hope is after people attend 

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the conference, they're able to 

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know these four goals that are 

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listed on the screen.  We want 

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to make sure that there are 

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successful strategies for 

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preliminarimenting Early Hearing 

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Detection and Intervention 

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programming.  We want to look at 

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research and methods.  Cultural 

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competency.  And we want to talk 

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about new and ongoing 

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partnerships.  There is a lot of 

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things that go on for goals for 

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the conference, but these are 

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some of the primary goals.

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So, Alyson.

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>> ALYSON WARD:  Yup, I'm up.

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Okay.  So who should submit an 

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abstract for the EHDI 

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conference.  All EHDI 

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stakeholders, you can see a 

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short list here but anybody that 

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is involved in newborn and early 

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childhood screening diagnosis or 

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early intervention or a stake in 

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children who are deaf or hard of 

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hearing, we want to hear their 

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voice.  We get feedback around I 

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wish somebody presented on this 

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or I wish we would have heard 

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about this.  The agenda is only 

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as good as the abstracts that 

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are submitted.

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So, we want to hear your 

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experience, what are you doing 

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to, you know, improve things for 

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children who are deaf or hard of 

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hearing.  Others want to hear 

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about what you are doing and see 

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if it is something they may be 

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able to fit into their program 

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or state.

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And so it is really an 

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opportunity to share and to 

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share with other EHDI 

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stakeholders as well as network 

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with others.

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Okay.  So where to submit your 

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EHDI abstract.

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Mandy will walk us through the 

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step by step process using the 

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EHDI conference.org website.  It 

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will give directions how you 

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need to submit.  There are two 

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options for presentations.  

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Either through posters or oral 

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presentations.  There is two 

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time options for oral 

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presentations, and Mandy will 

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hit that again in just a 

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minute.

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Okay.  What is an abstract? 

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 We lo TV to receive artwork 

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from you, but we're not looking 

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for abstract paintings.  Is a 

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short description of what you're 

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presenting on, in one or two 

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paragraphs.  It will prompt you 

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to create learning objectives 

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and other elements along with 

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the abstract, and we will talk 

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about those in just a minute.

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All right.  So considerations 

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when submitting an abstract.  

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Again, we will go into these in 

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more detail.  Tracks, Mandy will 

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review the track

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s.  We have 12 that you can will 

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select from.  We understand a 

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lot of presentations straddle 

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multiple tracks, just selecting 

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one is fair enough.

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The length, again, this is the 

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oral presentation piece.  Do you 

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want 30 or 60 minutes, and then 

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think about the abstract itself 

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should be 300 words or less.

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Then learning objectives, Mandy 

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will go over how you write them. 

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 You need to make them 

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actionable.  We will talk about 

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some of the language in a 

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minute.

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And thinking of presenters, 

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there is main presenters, 

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copresenters and authors.

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You should have the bios for 

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whoever is going to be part, 

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either as a presenter, 

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copresenter or author when you 

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go and submit your abstract.  We 

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will talk more about that.  

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Along with presentation and 

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poster tips for that can be 

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found some of those tips can be 

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found on the website.

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And then lastly, making sure 

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that all presenters complete 

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their disclosure forms.  This is 

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important for continuing 

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education credits.  Mandy will 

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go over specifically creating an 

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account and what to do to submit 

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your abstract.

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>> MANDY JAY:  Thank you.  We 

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have a great process that is 

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easy to follow to create an 

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abstract.  You will go to the 

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ehdiconference.org website, and 

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there is a link on the home page 

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and under the presenter info.  

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All that will get you to the 

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first page to create an account. 

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 You may have an account if you 

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have submitted an abstract in 

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the past, you may have an 

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account.  If not, you will 

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create one.

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Again, this is the process 

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online will walk you through 

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every piece of this, and 

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hopefully will be super easy.

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When you are submitting an 

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abstract, I know you can't read 

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this, but you will see it object 

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line.  Terms and conditions, 

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make sure you look at what 

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you're agreeing to do.  We've 

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tried to outline important 

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dates.  Some important 

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information.  One of the things 

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that I'm going to talk about 

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more in a minute is the 

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disclosure forms.  While one 

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person submits the abstract and 

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be prompted to submit the 

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disclosure forms, if you have 

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copresenters, they also have to 

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submit the disclosure forms.  If 

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that is not done, your 

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presentation could be removed 

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from the agenda if it is 

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accepted.

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I want to make sure you're aware 

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that when you submit an 

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abstract, there are terms and 

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conditions you're agreeing to 

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and again I know you can't read 

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that on the screen now but you 

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will find it when you are 

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submitting.  When you're 

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developing your abstract, look 

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at the directions.  I have a 

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screenshot of how the screen 

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looks when you are doing this.  

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Again, we're looking at a 300 

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word limit.  For some, that is 

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super easy.  Some of us who have 

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editing issues and it is not, 

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doesn't come natural to us, 300 

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word limit may be more of a 

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challenge.  We want you to be

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 concise.  Clearly describe the 

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problem your session will 

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address.  Why should your 

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abstract be an important 

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consideration?

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What is your argument?  Do you 

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have evidence behind your 

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argument and how does your 

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presentation contribute to the 

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EHDI field in general and why it 

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matters.  As Alyson said, you're 

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going to look at different 

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tracks, different other details, 

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but this is the overarching 

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theme when writing your 

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abstract.  Look at what you are 

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trying to address and why it 

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matters to those attending the 

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conference.  I want to say that 

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the EHDI conference if you're 

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new to the EHDI conference, you 

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may not be aware that our 

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attendees are passionate about 

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the topics, and they do attend 

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the sessions.

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You most people do not skip out 

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on sessions.  They're packing 

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their schedule and trying to get 

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as much as they can out of the 

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conference.

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Whatever you're presenting on is

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 going to be impacting a lot of 

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people at the conference.  Are 

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 remember that when you

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 write your abstract and why we 

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should consider it.  Again, you 

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have a large audience that will 

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be interested in attending your 

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session or looking at your 

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poster.

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So, as Alyson mentioned, we do 

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have 12 tracks.

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On the website, there are 

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details about each of the 

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tracks.

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This is a little bit subjective 

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in that you can just because you 

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think it fits in early 

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intervention, someone else 

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thinks it is program evaluation, 

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quality improvement, or whatever 

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mix and match it can be.  It is 

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a little bit subjective.  But we 

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do want you to pick what you 

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think the primary track would 

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be, if there is a secondary 

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track, that would be helpful 

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too.  Again there are details on 

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the website about each of the 

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tracks.  But they're more 

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examples that you can certainly 

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think outside of the box of the 

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examples that we provide online.

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The learning objectives are 

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basically what people will learn 

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as a result of attending your 

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session or reading your poster.

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So, the, you know, why are they 

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attending your session, why look 

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at your poster and what do they 

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get out of it?  We ask at that 

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people do three learning

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 objectives.

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Again, you can see on the screen 

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how we can bridge the gap 

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between where the attendee is 

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now and where you want them to 

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be after attending your session. 

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 You want people to learn 

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something, so this is where you 

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write the learning objectives.  

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They need to be actionable, 

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measurable learning objectives.  

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The words learn and understand 

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are not appropriate learning 

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objectives.  It needs to be 

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analyze, describe, list, and we 

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do have a link on the submission 

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page that takes you to 

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information on how to write the 

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learning objectives.

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We're giving you the verbs, the 

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wording to help you write your 

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learning objectives.  You just 

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need to use those actionable and 

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measurable terms.

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So, when you're, after you've 

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typed out your learning 

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objectives, typed out your 

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abstract, you're going to go to 

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the presenter information.  This 

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is where you're going to list 

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how you will be presenting.  

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Will you use spoken English, 

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American Sign Language or cued 

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language.  Those three options, 

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you must select how you will be 

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presenting.  This is important 

352
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for later on when planning the 

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logistics of the conference.  We 

354
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do have you do that.  And then

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 if you have multiple 

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presenters, you will have a 

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primary presenter and be able to 

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select other presenters as 

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well.

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Copresenters, authors, again, 

361
00:13:21.000 --> 00:13:25.980
you can see on the screen here, 

362
00:13:26.000 --> 00:13:27.980
but you can order, order of how

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 people receive information.  

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Make sure that the person who is 

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the primary contact is listed 

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first.  The person who is most 

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likely to be responding to 

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questions if they come up.

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So, when you're reviewing and 

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 completing disclosures, you 

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have the American academy of 

372
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audiology and asha form.  You 

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must complete these.

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This is not necessarily -- you 

375
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may not want continuing 

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education for the EHDI 

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conference, but a lot of people 

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who attend do.  All presenters 

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must complete the disclosure 

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forms.  It is important not just 

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for the person submitting the 

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abstract, but if you have 

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copresenters, they have to do it 

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 as well.  Failure to complete 

385
00:14:27.000 --> 00:14:28.980
the disclosure forms can result 

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in your abstract being removed 

387
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from the agenda.

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So, this is super important, 

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00:14:37.000 --> 00:14:39.980
it's a requirement that we, when 

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00:14:40.000 --> 00:14:41.980
offering continuing education.

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The disclosure forms we tried to 

392
00:14:43.000 --> 00:14:45.980
include as much information.  

393
00:14:46.000 --> 00:14:47.980
This is like if you you work for 

394
00:14:48.000 --> 00:14:49.980
a hearing aid company, for 

395
00:14:50.000 --> 00:14:54.980
example, you would want to 

396
00:14:55.000 --> 00:14:55.980
disclose that you have financial 

397
00:14:56.000 --> 00:14:56.980
interest there, or if you have 

398
00:14:57.000 --> 00:14:57.980
other disclosure information you 

399
00:14:58.000 --> 00:14:59.980
need to share, this is where you 

400
00:15:00.000 --> 00:15:05.980
put that.

401
00:15:06.000 --> 00:15:09.980
Again, you're going to have

402
00:15:10.000 --> 00:15:11.980
 -- after the disclosure forms, 

403
00:15:12.000 --> 00:15:13.980
you get to the last place that 

404
00:15:14.000 --> 00:15:16.980
says you're not done.  We tried 

405
00:15:17.000 --> 00:15:17.980
to signal that out with 

406
00:15:18.000 --> 00:15:18.980
exclamation points and yellow, 

407
00:15:19.000 --> 00:15:20.980
you're not done because you have 

408
00:15:21.000 --> 00:15:22.980
to review to make sure you have 

409
00:15:23.000 --> 00:15:25.980
everything in there that you 

410
00:15:26.000 --> 00:15:26.980
need before you go to the next 

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00:15:27.000 --> 00:15:28.980
step.

412
00:15:29.000 --> 00:15:29.980
And this would be when you know 

413
00:15:30.000 --> 00:15:32.980
you have completely submitted 

414
00:15:33.000 --> 00:15:35.980
your abstract.  It will say your 

415
00:15:36.000 --> 00:15:36.980
abstract has been successfully 

416
00:15:37.000 --> 00:15:37.980
submitted.  You should receive 

417
00:15:38.000 --> 00:15:40.980
an e-mail about that.

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00:15:41.000 --> 00:15:42.980
We definitely want you to make 

419
00:15:43.000 --> 00:15:44.980
sure you get thru the finish 

420
00:15:45.000 --> 00:15:48.980
part and not just stop short of 

421
00:15:49.000 --> 00:15:54.980
the actual submission.

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00:15:55.000 --> 00:15:56.980
>> ALYSON WARD:  Okay.  

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Timelines.  Abstracts are due 

424
00:15:58.000 --> 00:15:58.980
September 30th, which is just a 

425
00:15:59.000 --> 00:16:01.980
little bit more than a week 

426
00:16:02.000 --> 00:16:02.980
away.  You still have some 

427
00:16:03.000 --> 00:16:03.980
plenty of time to get your 

428
00:16:04.000 --> 00:16:05.980
abstracts reviewed.

429
00:16:06.000 --> 00:16:07.980
The abstracts will be reviewed 

430
00:16:08.000 --> 00:16:09.980
by at least three reviewers.

431
00:16:10.000 --> 00:16:10.980
And then announcement or 

432
00:16:11.000 --> 00:16:16.980
notification of acceptance will 

433
00:16:17.000 --> 00:16:22.980
be released via e-mail to you in

434
00:16:23.000 --> 00:16:25.980
 mid-November.

435
00:16:26.000 --> 00:16:26.980
That is all we have for you this 

436
00:16:27.000 --> 00:16:28.980
afternoon.  Does anybody have 

437
00:16:29.000 --> 00:16:33.980
any questions?  You can put them 

438
00:16:34.000 --> 00:16:35.980
in the chat.

439
00:16:36.000 --> 00:16:36.980
>> MANDY JAY:  While we're 

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00:16:37.000 --> 00:16:40.980
waiting, just as a note, here 

441
00:16:41.000 --> 00:16:45.980
are the dates for the

442
00:16:46.000 --> 00:16:48.980
 2025 -- March 9-11, 2025, in 

443
00:16:49.000 --> 00:16:49.980
Pittsburgh, Pennsylvania.  We're 

444
00:16:50.000 --> 00:16:51.980
looking forward to being in a 

445
00:16:52.000 --> 00:16:52.980
new location to us, and super 

446
00:16:53.000 --> 00:16:53.980
excited about that.

447
00:16:54.000 --> 00:16:55.980
>> ALYSON WARD:  Yes, and just 

448
00:16:56.000 --> 00:16:57.980
as a side note, if you're 

449
00:16:58.000 --> 00:16:59.980
accepted as a presenter, you 

450
00:17:00.000 --> 00:17:00.980
still have to register for the 

451
00:17:01.000 --> 00:17:03.980
conference.

452
00:17:04.000 --> 00:17:05.980
So there is that two-piece.  

453
00:17:06.000 --> 00:17:06.980
Mandy someone is asking, I'll 

454
00:17:07.000 --> 00:17:07.980
read the question since you're 

455
00:17:08.000 --> 00:17:11.980
probably going to know most of 

456
00:17:12.000 --> 00:17:13.980
the answers, is there a separate 

457
00:17:14.000 --> 00:17:14.980
deadline for student submissions 

458
00:17:15.000 --> 00:17:15.980
again this year.

459
00:17:16.000 --> 00:17:16.980
>> MANDY JAY:  Thank you.  We 

460
00:17:17.000 --> 00:17:17.980
should have included that into 

461
00:17:18.000 --> 00:17:20.980
the presentation.  We have 

462
00:17:21.000 --> 00:17:22.980
student posters, and if there 

463
00:17:23.000 --> 00:17:24.980
will be a separate deadline.  

464
00:17:25.000 --> 00:17:26.980
That is urinal in December.  

465
00:17:27.000 --> 00:17:27.980
Early December is when student 

466
00:17:28.000 --> 00:17:29.980
posters are due.

467
00:17:30.000 --> 00:17:31.980
So, yes.  But that is for 

468
00:17:32.000 --> 00:17:33.980
student posters.  If you're a 

469
00:17:34.000 --> 00:17:35.980
student and you're wanting to 

470
00:17:36.000 --> 00:17:38.980
present an oral presentation, 

471
00:17:39.000 --> 00:17:43.980
then that timeline is still the 

472
00:17:44.000 --> 00:17:44.980
30th of September.

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>> ALYSON WARD:  Okay.  Those 

474
00:17:47.000 --> 00:17:49.980
are all of the questions I'm 

475
00:17:50.000 --> 00:17:52.980
seeing so far.  So, and 

476
00:17:53.000 --> 00:17:54.980
certainly let me see, Mandy if 

477
00:17:55.000 --> 00:17:56.980
you will advance the slide so 

478
00:17:57.000 --> 00:17:58.980
people can see your e-mail.  If 

479
00:17:59.000 --> 00:18:00.980
you have additional questions 

480
00:18:01.000 --> 00:18:02.980
you think of after we shut the 

481
00:18:03.000 --> 00:18:07.980
webinar, you're welcome to 

482
00:18:08.000 --> 00:18:10.980
e-mail Mandy.

483
00:18:11.000 --> 00:18:12.980
Okay.  So we did get one other 

484
00:18:13.000 --> 00:18:13.980
question.  Do you know when the 

485
00:18:14.000 --> 00:18:16.980
deadline for student posters 

486
00:18:17.000 --> 00:18:19.980
will be announced?

487
00:18:20.000 --> 00:18:20.980
>> MANDY JAY:  Um, it should be 

488
00:18:21.000 --> 00:18:23.980
soon.  I don't have a definite 

489
00:18:24.000 --> 00:18:25.980
date for you, but I, it is on my 

490
00:18:26.000 --> 00:18:28.980
list of things to do.  We will 

491
00:18:29.000 --> 00:18:32.980
get working on that soon.

492
00:18:33.000 --> 00:18:33.980
Thank you for asking that and

493
00:18:34.000 --> 00:18:35.980
 prompting.

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>> ALYSON WARD:  Perfect.

495
00:18:38.000 --> 00:18:39.980
We just wrap up, Mandy and 

496
00:18:40.000 --> 00:18:40.980
people can reach out if they 

497
00:18:41.000 --> 00:18:41.980
have additional questions.

498
00:18:42.000 --> 00:18:42.980
>> MANDY JAY:  Sure.

499
00:18:43.000 --> 00:18:47.980
I'm seeing two more, I don't 

500
00:18:48.000 --> 00:18:48.980
know, I can't see the chat

501
00:18:49.000 --> 00:18:49.980
 and.

502
00:18:50.000 --> 00:18:50.980
>> ALYSON WARD:  Are you seeing 

503
00:18:51.000 --> 00:18:52.980
more questions coming in.

504
00:18:53.000 --> 00:18:53.980
>> MANDY JAY:  Yeah, I can't 

505
00:18:54.000 --> 00:18:54.980
tell.

506
00:18:55.000 --> 00:18:55.980
>> ALYSON WARD:  I don't think, 

507
00:18:56.000 --> 00:18:57.980
yeah.

508
00:18:58.000 --> 00:18:58.980
Are you seeing any other --

509
00:18:59.000 --> 00:18:59.980
>> MANDY JAY:  Okay.

510
00:19:00.000 --> 00:19:00.980
>> ALYSON WARD:  I don't see 

511
00:19:01.000 --> 00:19:02.980
other questions coming in.

512
00:19:03.000 --> 00:19:04.980
>> MANDY JAY:  Okay.  If anyone 

513
00:19:05.000 --> 00:19:06.980
has questions, feel free to 

514
00:19:07.000 --> 00:19:08.980
reach out.  We're happy to 

515
00:19:09.000 --> 00:19:09.980
answer questions and submit an 

516
00:19:10.000 --> 00:19:10.980
abstract.  We're looking forward 

517
00:19:11.000 --> 00:19:11.980
to the conference.  The 

518
00:19:12.000 --> 00:19:14.980
conference is only as good as 

519
00:19:15.000 --> 00:19:15.980
the abstracts that are 

520
00:19:16.000 --> 00:19:17.980
submitted.

521
00:19:18.000 --> 00:19:19.980
So the more options and the 

522
00:19:20.000 --> 00:19:23.980
depth that we have from you guys 

523
00:19:24.000 --> 00:19:24.980
who are invested in the EHDI 

524
00:19:25.000 --> 00:19:25.980
system, the better conference.

525
00:19:26.000 --> 00:19:27.980
>> ALYSON WARD:  Yup.

526
00:19:28.000 --> 00:19:28.980
>> MANDY JAY:  Okay.  Thanks 

527
00:19:29.000 --> 00:19:29.980
everybody.

528
00:19:30.000 --> 00:19:30.980
>> ALYSON WARD:  Thank you.  

529
00:19:31.000 --> 00:19:35.980
Bye-bye.

530
00:19:36.000 --> 00:19:33.400
>> MANDY JAY:  Bye.