2002 Annual Meeting on Successful Statewide
Roundtable Topic: Linking EHDI data management with computerized hospital admissions and medical records
Karl made opening remarks concerning collecting data, getting it electronically, analyzing/reporting the data, and use/follow-up, how to get data into the system.
Some hospitals are collecting and submitting EHDI data electronically.
Discussion on Hospital Record Systems
Questions/Answers addressed by roundtable:
Q1. Are Medical Records computerized?
Answer: Some Yes, most participants said NO
Q2. Do states have Electronic Birth Certificates (EBC)?
Answer: some yes, some no. NJ has and electronic birth record, where the perinatal information is recorded, so contains info on baby and mother’s maternity stay. NJ is using EBC to populate EHDI database.
Home births were seen to be problematic.
Q3. How frequently are EBCs transmitted to state?
Answer: Most said within 5-7 days of the birth
Problem with the timing of EBC discussed if need data for EHDI programs, some felt should transmit within 3-4 days.
MI has EHDI module to EBC. Can poll nightly to get EHDI information (EHDI also on blood spot form).
UT mentioned labels from blood spot kit being utilized. Getting 97.5% match with EHDI screeners.
SD tiered matching, using both probabilistic & non-probabilistic matching.
Q4. How does hospital level staff have access to EHDI data? / How to handle data entry so not to duplicate cases?
Answers: many different processes including:
Type info into coordinated screening unit of electronic file
Write results on paper
Data entry into up-to-minute Web based system
Electronic spreadsheets used to track
We briefly discussed FERPA as a ‘BIG ISSUE’
Limelight representative discussed web-based services from Microsoft.new and My_webservices.
We touched on ‘practical’ issues